Privacy policy

Definitions
1. Data Controller: Uni-Form Północ Limited Liability Company, located at Łagiewnicka 54/56, 91-463 Łódź, Poland, registered under the National Court Register number KRS 0000938242, NIP 5223215303, REGON 520674701.
2. Personal Data: Information about an identified or identifiable natural person through one or several specific factors determining physical, physiological, genetic, mental, economic, cultural, or social identity, including IP addresses, location data, online identifiers, and information collected through cookies and similar technology.
3. Policy: This Privacy Policy.
4. GDPR: Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.
5. Service: The website operated by the Data Controller at uni-form.pl.
6. User: Any natural person visiting the Service or using one or several services or functionalities described in this Policy.
Data Processing in connection with the use of the Service
1. In connection with the User’s use of the Service, the Data Controller collects data necessary to provide individual services offered, as well as information about the User’s activity in the Service. Detailed rules and purposes of processing Personal Data collected during the use of the Service by the User are described below.
Purposes and Legal Bases for Data Processing in the Service
1. Use of the service:
2. To provide electronic services in terms of making content available to Users stored in the Service – the legal basis for processing is the necessity of processing to perform the contract (Art. 6(1)(b) of GDPR); in the scope of data provided optionally, the legal basis for processing is consent (Art. 6(1)(a) of GDPR).
  1. To provide electronic services in terms of making content available to Users stored in the Service – the legal basis for processing is the necessity of processing to perform the contract (Art. 6(1)(b) of GDPR); in the scope of data provided optionally, the legal basis for processing is consent (Art. 6(1)(a) of GDPR).
  2. For analytical and statistical purposes: The legal basis for processing is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR), which involves conducting analyses of Users’ activities and their preferences to improve the functionalities and services provided.
  3. For the potential establishment, assertion, or defense of claims: The legal basis for processing is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR), which involves protecting its rights.
3. User’s Activity in the Service, including their Personal Data, is recorded in system logs (a special computer program used to store a chronological record containing information about events and activities relating to the IT system used to provide services by the Data Controller). Information collected in logs is processed primarily for service provision. The Data Controller also processes them for technical and administrative purposes, to ensure IT system security and system management, as well as for analytical and statistical purposes – in this scope, the legal basis for processing is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR).
4. Contact Forms
5. The Data Controller provides the possibility of contacting using electronic contact forms. Using the form requires providing Personal Data necessary to establish contact with the User and to respond to the inquiry. Providing data marked as mandatory is required to execute the contact ordered with a UNI-FORM representative or to direct the inquiry, and failure to provide such data results in the inability to execute the ordered contact or handle the sent inquiry. Providing other data is voluntary.
6. Personal Data is processed:
  1. In the case of the “free consultation” form, “download file”:
    1. to realize the ordered telephone contact with a UNI-FORM representative regarding the UNI-FORM product offer. The legal basis for the processing of personal data in these purposes is the Data Controller’s legitimate interest (Art. 6(1)(f) of the General Data Protection Regulation No. 2016/679 (“GDPR”)), which consists of – respectively – the possibility of realizing the ordered contact, in connection with the consent given for establishing telephone contact regarding the UNI-FORM product offer and the possibility of realizing the ordered communication, in connection with the consent given for directing via telephone communication marketing communications promoting services offered by UNI-FORM;
    2. in case of consent to record the conversation with a UNI-FORM representative, for the purpose of monitoring the quality of services provided by the UNI-FORM representative and the application of accepted service standards – the legal basis is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR), which involves monitoring the quality of the service and conducted conversations with the UNI-FORM representative;
    3. in case of consent to record the conversation with a UNI-FORM representative, for evidentiary purposes for considering any complaints concerning the service provided by the UNI-FORM representative – the legal basis is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR), which involves the necessity to consider the filed complaint;
    4. in case of marketing consent additionally for the purpose of directing marketing communications – the legal basis for processing is the Data Controller’s legitimate interest based on the possibility of realizing the ordered communication, in connection with the consent given for directing via telephone communication marketing communications promoting services offered by UNI-FORM (Art. 6(1)(f) of GDPR).
  2. Personal Data is processed
    1. to identify the sender and handle his inquiry sent through the provided form – the legal basis for processing is the necessity of processing to perform the service contract or to take action before entering into a contract (Art. 6(1)(b) of GDPR); in the scope of data provided optionally, the legal basis for processing is consent (Art. 6(1)(a) of GDPR);
    2. to respond to an inquiry, the legal basis for processing mandatory data is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR), which consists of responding to inquiries directed to him concerning conducted business activities;
    3. for analytical and statistical purposes – the legal basis for processing is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR), which involves conducting statistics of inquiries reported by Users through the Service in order to improve its functionalities;
    4. for pursuing or defending against claims – the legal basis for processing is the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR), which involves protecting its rights.
Geolocation
1. The Data Controller has provided the Google Maps API tool in the Service. The tool enables displaying information about the Data Controller’s premises. The tool provider is Google. In connection with its use, the Data Controller does not collect location data of the User.
2. Use of the Google Maps API tool placed in the Service by the User is also regulated by the current version of the Additional Terms of Use of Google Maps and Google Earth services, which can be found at https://maps.google.com/help/terms_maps.
3. In using this tool, Google processes the User’s personal data on the terms described in the current version of Google’s Privacy Policy, available at https://policies.google.com/privacy.
Marketing
1. The Data Controller processes Users’ Personal Data to carry out marketing activities, which may consist of displaying marketing content to the User that is not tailored to his preferences (contextual advertising).
2. For the purpose of carrying out marketing activities, the Data Controller in some cases uses profiling. This means that thanks to the automated processing of data, the Data Controller makes an assessment of selected factors concerning Users such as behaviors and User preferences (determined based on information collected through cookies directly from the data subject and third parties) in order to display customized messages such as pop-up ads and contact banners.
3. Direct Marketing
4. The User’s personal data may also be used by the Data Controller to direct marketing content to him via telephone calls. Such actions are undertaken by the Data Controller only if the User has given consent, which he may withdraw at any time.
Social Media Platforms
1. The Data Controller processes Personal Data of Users visiting the Data Controller’s profiles conducted on social media (LinkedIn.). These data are processed in connection with the management of the profile, including informing Users about the Data Controller’s activities and promoting various kinds of events, services, and products. The legal basis for the processing of Personal Data by the Data Controller in this purpose is its legitimate interest (Art. 6(1)(f) of GDPR), which involves promoting its own brand.
Cookies and Similar Technology
1. Cookies are small text files installed on the User’s device browsing the Service. Cookies collect information that facilitates the use of the website – e.g., by remembering the User’s visits to the Service and the actions he performs.
2. “Service” Cookies
3. The Data Controller uses so-called service cookies primarily to provide the User with services rendered electronically and to improve the quality of these services. In this connection, the Data Controller and other entities providing analytical and statistical services on its behalf use cookies, storing information or gaining access to information already stored on the User’s end telecommunication device (computer, phone, tablet, etc.). Cookies used for this purpose include:
  1. cookies with data entered by the User (session identifier) for the duration of the session (user input cookies);
  2. authentication cookies used for services requiring authentication for the duration of the session (authentication cookies);
  3. cookies used to ensure security, e.g., used to detect authentication fraud (user-centric security cookies);
  4. session cookies of multimedia players (e.g., flash player cookies), for the duration of the session (multimedia player session cookies);
  5. persistent cookies used to personalize the User’s interface for the duration of the session or a little longer (user interface customization cookies).
4. “Marketing” Cookies
5. The Data Controller and its trusted partners also use cookies for marketing purposes, including in connection with displaying marketing content to the User that is not tailored to his preferences (contextual advertising). For this purpose, the Data Controller and trusted partners store information or gain access to information already stored on the User’s end telecommunication device (computer, phone, tablet, etc.).
6. The Data Controller and its trusted partners also use cookies to display messages to the User tailored to behaviors and preferences (established based on information collected through cookies directly from the data subject and third parties), such as pop-up ads and contact banners. Behavioral and transactional data of data subjects will be processed.
Analytical and Marketing Tools used by the Data Controller and the Data Controller’s Partners
1. The Data Controller and its Partners apply various solutions and tools used for analytical purposes. Below are basic information about these tools. Detailed information in this regard can be found in the privacy policy of the respective partner..
2. Google Analytics
  Google Analytics cookies are files used by Google to analyze how the User uses the Service, to create statistics and reports on the Service’s functioning. Google does not use the collected data to identify the User nor does it combine this information to enable identification. Detailed information on the scope and rules of data collection in connection with this service can be found at the link: https://www.google.com/intl/pl/policies/privacy/partners.
3. Google Tag Manager
  Google Tag Manager is a tool for managing scripts on a website. With its help, various types of scripts can be installed on a website. This applies to, among others, scripts related to consents given by the User, scripts tracking the User’s behavior through analytical tools such as Google Analytics, or tracking conversions from advertising systems such as Google Ads. In connection with the use of the tool, Google collects aggregated data concerning the activation of these scripts, without the possibility of identifying a specific User. Detailed information on the scope and rules of data collection in connection with this service can be found at the link: https://www.google.com/analytics/terms/tag-manager/.
4. Google Ads
  Google Ads is a tool that allows measuring the effectiveness of advertising campaigns carried out by the Data Controller, allowing for analytics of such data as keywords or the number of unique users. The Google Ads platform also allows displaying our ads to people who have previously visited the Service. Information on data processing by Google in connection with the above service is available at the link: https://policies.google.com/technologies/ads?hl=en.
5. Hotjar
  HotJar is a tool that allows the Data Controller to conduct analyses of Users’ activities in the Service, e.g., through surveys or satisfaction studies, and by anonymously collecting information about clicks in specific places in the Service. The tool does not allow for the identification of the User. Detailed information about the data collected through HotJar and how to deactivate monitoring of the User is available at the link: https://www.hotjar.com/privacy.
6. Cux.io
  Cux.io is a tool that allows for learning and collecting information about user behavior on the website. Personal data is processed to improve the quality of services and functionalities of the Service based on the analysis of user behavior in this Service. In the use of the cux.io tool, the following data is collected: metadata describing the user’s path, device data, browser language settings, usage interactions, display time of the page. Detailed information in the scope of the above service is available at the link: https://cux.io/legal/privacy-policy/
7. Social Media Plugins
8. Social media plugins (LinkedIn) are used in the Service. Plugins allow the User to share content published in the Service on the selected social media portal. The use of plugins in the Service causes the respective social media service to receive information about the User’s use of the Service and may assign it to the User’s profile created in the respective social media portal. The Data Controller does not have knowledge about the purpose and scope of data collection by social media portals. Detailed information on this can be found at the following links:
  1. LinkedIn: https://www.linkedin.com/legal/privacy-policy?_l=en_US
9. Keyword Hero
  Keyword Hero is a tool that allows matching keywords to sessions in Google Analytics and getting rid of (not provided) in Google Search Console. This allows you to see all organic keywords and their session metrics in Google Analytics and Search Console. The tool allows for optimizing the structure of the page, content, and traffic for selected keywords and increasing the effectiveness of the organic channel. Detailed information about the data collected through Keyword Hero and how to acquire and deactivate monitoring of the User is available at the link: https://keyword-hero.com/privacy-policy.
10. Rank Math
  Rank Math is a tool that helps optimize a website for search engines and increase organic traffic. Detailed information about the data collected through Rank Math and how to acquire and deactivate monitoring of the User is available at the link https://rankmath.com/privacy-policy/
11. Semstorm
  Semstorm is a tool that helps analyze, optimize, and monitor the position of a website in search engines. Detailed information about the data collected through Semstorm and how to acquire and deactivate monitoring of the User is available at the link https://app.semstorm.com/privacy-policy
Cookie Settings Management
1. The use of cookies to collect data through them, including obtaining access to data stored on the User’s device, requires obtaining the User’s consent. This consent may be withdrawn at any time.
2. Permission is not required only for cookies whose use is necessary to provide the telecommunication service (transmission of data to display content).
3. Service cookies, which are necessary for the use of the website, are automatically installed on the User’s device. Their use is necessary to provide the telecommunication service (transmission of data to display content) – the User does not have the possibility to opt out of these cookies if he wants to use the Service.
4. Analytical cookies, advertising cookies, and social media cookies are not automatically installed by the Data Controller. In relation to these types of cookies, the User can manage his preferences through:
  1. Rejecting all cookies by clicking the “Save settings and close” command in the cookie banner;
  2. Changing preferences regarding individual subcategories of cookies, i.e.:
    1. analytical cookies
    2. advertising cookies
    3. social media cookies;
  3. by clicking the “Manage cookies” command and then clicking the appropriate subcategory of cookies, moving the slider to the acceptance position of the subcategory of cookies, and clicking the “Save settings and close” command
  4. Accepting the installation of all cookies by clicking the “Accept all” command in the cookie banner.
5. Withdrawal of consent to the use of cookies is also possible through the browser settings. Detailed information on this can be found at the following links:
  1. Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
  2. Mozilla Firefox: http://support.mozilla.org/en-US/kb/cookies
  3. Google Chrome: http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647
  4. Opera: http://help.opera.com/Windows/12.10/en/cookies.html
  5. Safari: https://support.apple.com/en-gb/HT201265
6. n the event of non-consent or in case of withdrawal of consent to a certain type of cookie (in the case of non-acceptance of the installation of cookies in accordance with the browser settings), the Data Controller does not install this type of cookies on the User’s end device.
7. The User may at any time verify the status of his current privacy settings for the browser used using the tools available at the following links:
  1. http://www.youronlinechoices.com/your-ad-choices
  2. http://optout.aboutads.info/?c=2&lang=EN
Period of Personal Data Processing
1. The period of data processing by the Data Controller depends on the purpose for which the data is processed.
2. As a rule, data are processed for the time of providing the service until the execution of the ordered contact; until the withdrawal of consent given or reporting an effective objection to data processing in cases where the legal basis for data processing is the Data Controller’s legitimate interest. In the case of consent to record a conversation with a UNI-FORM representative, the data will be processed until the realization of the Data Controller’s legitimate interest or until an effective objection to the processing of personal data in connection with its realization, however no longer than one year from the date of the conversation. The period of data processing may be extended if processing is necessary to establish and pursue possible claims or defend against claims, and after this time only to the extent and for as long as required by law. After the expiration of the processing period, the data are irreversibly deleted or anonymized.
3. The period of data processing may be extended if processing is necessary to establish and pursue possible claims or defend against claims, and after this time only to the extent and for as long as required by law. After the expiration of the processing period, the data are irreversibly deleted or anonymized.
Rights related to the processing of personal data of data subjects
1. Data subjects have the following rights:
  1. the right to information about the processing of personal data – on this basis, the Data Controller provides a natural person making a request with information about the processing of data, primarily about the purposes and legal bases of processing, the scope of the data held, the entities to which they are disclosed, and the planned date of deletion of the data;
  2. the right to obtain a copy of the data – on this basis, the Data Controller provides a copy of the processed data concerning the natural person making the request;
  3. the right to rectification – the Data Controller is obliged to remove any inconsistencies or errors in the processed Personal Data and supplement them if they are incomplete;
  4. the right to deletion of data – on this basis, it is possible to demand the deletion of data whose processing is no longer necessary to achieve any of the purposes for which they were collected;
  5. the right to restrict processing – if such a request is made, the Data Controller ceases operations on Personal Data – except for operations to which the person to whom the data relate has consented – and their storage, in accordance with the adopted retention principles or until the reasons for restricting data processing cease to exist (e.g., a decision by the supervisory authority allowing further data processing is issued);
  6. the right to data portability – on this basis – to the extent that data are processed in an automated manner in connection with a concluded contract or expressed consent – the Data Controller issues data provided by the person to whom they relate, in a format allowing for reading of data by a computer. It is also possible to request that these data be sent to another entity, however, only if there are technical possibilities on the part of both the Data Controller and the indicated entity;
  7. the right to object to data processing for marketing purposes – Data subjects can object to the processing of Personal Data for marketing purposes at any time, without the need to justify such objection;
  8. the right to object to other purposes of data processing – Data subjects can object at any time – for reasons related to their particular situation – to the processing of Personal Data, which takes place on the basis of the Data Controller’s legitimate interest (e.g., for analytical or statistical purposes or for reasons related to the protection of property); objection in this respect should include justification;
  9. the right to withdraw consent – if data are processed on the basis of expressed consent, Data subjects have the right to withdraw it at any time, which, however, does not affect the legality of processing performed before its withdrawal;
  10. the right to lodge a complaint – if it is considered that the processing of Personal Data violates the provisions of the GDPR or other provisions concerning the protection of Personal Data, Data subjects may lodge a complaint with the supervisory authority processing Personal Data, competent due to the usual place of residence of Data subjects, their place of work, or the place of the alleged violation. In Poland, the supervisory authority is the President of the Office for Personal Data Protection.
Reporting requests related to the realization of rights
1. A request concerning the realization of rights of Data subjects may be reported:
  1. in written form to the Data Controller’s address;
  2. electronically to the e-mail address: rodo@uni-form.pl
2. The request should, as far as possible, precisely indicate what the request concerns, i.e., in particular:
  1. from which right the person making the request wants to benefit (e.g., the right to receive a copy of the data, the right to delete data, etc.);
  2. which processing process the request concerns;
  3. which purposes of processing the request concerns.
3. If the Data Controller is unable to identify the natural person based on the request submitted, it will ask the applicant for additional information. Providing such data is not mandatory, however, failure to provide it will result in refusal to realize the request.
4. The request may be submitted personally or through a representative (e.g., a family member). Due to data security, the Data Controller encourages the use of a power of attorney certified by a notary or authorized legal counsel or attorney, which significantly speeds up the verification of the authenticity of the request.
5. The response to the notification should be provided within a month of its receipt. If necessary, the extension of this deadline, the Data Controller informs the applicant of the reasons for this action.
6. If the request has been directed to the Company electronically, responses are given in the same form, unless the applicant has requested a response in another form. In other cases, responses are given in writing. If the deadline for realizing the request prevents giving a response in writing, and the scope of the applicant’s data processed by the Data Controller allows for contact electronically, the response should be given electronically..
Recipients of data
1. In connection with the realization of services, Personal Data will be disclosed to external entities, including in particular suppliers responsible for the delivery and service of IT systems.
2. The Data Controller reserves the right to disclose selected information concerning the User to the appropriate authorities or third parties who request the provision of such information, based on an appropriate legal basis and in accordance with the provisions of applicable law.
Transferring data outside the EEA
1. The level of protection of Personal Data outside the European Economic Area (EEA) differs from that provided by European law. For this reason, the Data Controller transfers Personal Data outside the EEA only when necessary, and with the assurance of an appropriate level of protection, mainly through:
  1. cooperation with entities processing Personal Data in countries for which the European Commission has issued an appropriate decision on ensuring an adequate level of protection of Personal Data;
  2. application of standard contractual clauses issued by the European Commission;
  3. application of binding corporate rules approved by the competent supervisory authority.
2. The Data Controller always informs about the intention to transfer Personal Data outside the EEA at the stage of their collection.
Contact details
1. Contact with the Data Controller is possible through the e-mail address kontakt@uni-form.pl or the Data Controller’s correspondence address.
2. The Data Controller has designated a Data Protection Officer, who can be contacted via e-mail rodo@uni-form.pl in any matter concerning the processing of Personal Data.
Changes to the privacy policy
1. The policy is regularly reviewed and updated as necessary.
2. The current version of the Policy was adopted and is effective from 01.03.2024.

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Let's talk about cooperation

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UNI-FORM

Business Center Office,
Łagiewnicka 54/56 bldg. C, 3rd floor.
91-463 Łódź
Poland

+48 609 390 337

b2b@uni-form.pl